Privacy Policy

The information below describes how the Ulster Aviation Society (UAS) manages your personal information in accordance with the law and your rights. It does not cover every situation so please read notices on forms, web pages or other points where you give us information about yourself. These will describe the specific uses we make of the information, the reasons and legal basis for holding it as well as your rights.

 

Information we may hold about you and why

 

This could include:

 

• in general, information you give us when you fill in forms, subscribe to our services, (for example, become a member, donate exhibits, provide sponsorship/donations, or attend events).

 

• when you volunteer with us, including to record that you have read our policies.

 

• to manage any feedback and complaints.

 

 

Fundraising

 

We may use your information in our legitimate interests to support our charitable work, or where we contact you by electronic means, with your consent, to:

 

• process any donations you make.  

 

• send you information about the UAS and its work.

 

• help manage our communications with you by sharing it with printers who publish the monthly Air Mail and who may send communications on our behalf.

 

• ascertain whether you might like to support us in kind towards our charitable objectives. We may use publicly available information about you to do this (for example websites or social media). We will always contact you first to see if you are happy to receive fundraising messages.

 

 

Information we collect on the website: Including the IP address of your computer, to:

 

• help keep our site safe and secure.

 

• ensure that content from our site is presented in the most effective manner for you and for your computer.

 

How we use cookies & tracking software

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

 

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

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We use traffic log cookies (we mainly have Google Analytics & Microsoft Clarity as our main analysis services) to identify which pages are being used.

 

This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes.

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Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

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You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

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Links to other websites

Our website may contain links to other websites of interest. Once you have used these links to leave our site, you should note that we do not have any control over that other website.

 

Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

 

 

Who do we share your personal information with?

 

We may share your personal information:

 

• with contractors who publish our monthly printed magazine.

 

• where we are under a legal obligation to disclose or share your information for example to HM Customs and Excise where we have your written authority to claim from Gift Aid on donations.

 

 

Transferring information abroad

 

Your personal information will not be transferred, stored or processed outside the European Economic Area (“EEA”).

 

 

How long do we keep your information?

 

This will vary depending on the type of information, legal requirements or other justifications permitted by Data Protection Law. We have an Information Retention Policy which sets out retention periods. In some cases, we may keep information for a longer period for safeguarding reasons where we believe there is a potential risk to individuals. We keep information about some UAS members and officers for historical and research purposes, but this does not include addresses, or contact details.

 

 

Does the law allow this?

 

Data Protection law including the General Data Protection Regulation, Regulation sets out the principles we must adhere to, and other conditions which must be satisfied. Forms, webpages or other places where you submit information will describe how its use complies with the law. If you have any queries, please contact the Compliance Officer.

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